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applying for retirement

Applying for Retirement

When you’re ready, Retirement Online makes applying for retirement fast and convenient. There are no forms to mail in and nothing to have notarized. When you apply online, you’ll be able to:

  • See estimates of your pension for the payment options available to you.
  • Upload documents while applying or after submitting your application.
  • Submit changes to your application quickly and easily if needed.

For more information, visit our Preparing and Applying for Retirement page.

applying for retirement

Use Retirement Online to Apply for Retirement

To get started:

Choose Your Retirement Date

Your date of retirement is up to you! Keep in mind:

  • You must apply at least 15 days but no more than 90 days before your chosen retirement date.
  • You must stop working and be off your employer’s payroll on your retirement date (your last day on payroll must be no later than the day before your retirement date).
  • Your date of retirement can be a weekend or holiday (for example, if your last day of work is a Friday your retirement date can be Saturday).

Select Your Pension Payment Option

You can choose from several pension payment options, all of which provide you with monthly pension payments for the rest of your life. The Single Life Allowance provides the maximum amount, but upon your death, payments will stop—there will be no continuing payments to a beneficiary, even if you die soon after retiring. Or, you can choose to receive a reduced monthly pension payment to provide for:

Enter Federal Tax Withholding Information

Most NYSLRS pensions are subject to federal income tax, and NYSLRS is required to withhold federal income tax from your pension benefit at the default withholding status of “single with no adjustments” unless you inform us otherwise. Enter federal tax withholding information to adjust the amount withheld.

Note: NYSLRS pensions are not subject to New York State or local income tax. However, if you permanently move to another state, that state may tax your pension.

Sign Up for Direct Deposit

With direct deposit, your pension payment will be deposited directly into your bank account on the last business day of each month. It’s fast, convenient and secure. Save time and set up direct deposit pension payments when you apply for retirement by entering your bank account number and routing number.

If you have a joint account holder on your bank account, you’ll need to print and complete the Electronic Funds Transfer Direct Deposit Enrollment Application (RS6370) and have your joint account holder sign the form. It’s best to do this in advance so you can upload the completed form while adding your direct deposit information in Retirement Online. However, you can upload the completed form later.

Upload Proof of Date of Birth

You must submit proof of your date of birth before any pension benefits can be paid. If you select a pension payment option that provides a lifetime pension benefit to a beneficiary upon your death, you must submit proof of your beneficiary’s date of birth as well.

Upload one of the following acceptable documents:

If you don’t have one of these documents available when you apply online, you can submit them later. However, if your submission is not timely, your first payment may be delayed.

Pay Off Outstanding Loans and Service Credit Purchases

If you haven’t done so already:

  • Pay off your NYSLRS loan.
  • Pay off service credit purchases.

Review Your Employment History and Service Credit

You’ll see which employers reported service credit for you. Review your employment history and add any missing public employment.

You can request additional service credit for previous employment or military service, or you can request a transfer or tier reinstatement when you apply to retire. However, remember it’s best to make these requests well before you apply.

One Exception—Disability Retirement

You may be eligible for a disability retirement benefit if you are permanently disabled and cannot perform your duties because of a physical or mental condition. Applications for disability retirement can’t be submitted in Retirement Online. If you are applying for a disability retirement, you must submit a paper application. Visit our Disability Benefits page for more information.

For Benefit Information, Read Your Retirement Plan Publication

Your service and disability retirement benefits and death benefits are based on your tier, retirement plan, service credit, and other factors. For comprehensive information about your retirement benefits and how your pension will be calculated, find your NYSLRS retirement plan publication.

10 Things Retirees Should Know

NYSLRS is one of the largest retirement systems in the world, administering benefits for more than 1.2 million members, retirees and beneficiaries. Take a look inside NYSLRS and brush up on your NYSLRS knowledge—here are 10 things retirees should know.

Not retired yet? Check out 10 Things Members Should Know.

1. Retirement Online is the Fastest, Most Convenient Way to Do Business With NYSLRS

10 Things Retirees Should Know Retirement Online is the fastest way to manage your NYSLRS account. Skip printing forms, having them notarized and sending them through the mail. When you submit your requests through Retirement Online, NYSLRS has them immediately, and your changes will be completed more quickly. It’s convenient and secure. Check out what retirees can do in Retirement Online.

If you don’t have an account or for help signing in to an existing account, check out our Retirement Online tools and tips for step-by-step instructions to register, reset your password, unlock your account and more.

2. Your Pension Benefits Are Secure

The New York State Common Retirement Fund holds and invests the assets of NYSLRS on behalf of members, retirees and their beneficiaries and continues to be one of the best-funded and best-managed public pension funds in the nation. Comptroller Thomas P. DiNapoli is the administrator of NYSLRS and trustee of the Common Retirement Fund.

3. It’s Important to Keep Your Contact Information Up to Date

Wherever retirement takes you, it’s important to keep NYSLRS informed of any changes to your contact information. That way, you’ll be sure to receive the tax information, news, correspondence and statements we send you. If you receive correspondence and statements by mail, it’s vital you review the address we have on file for you. Changing your address with the United States Postal Service (USPS) does not mean your records will automatically be updated with NYSLRS. To ensure you continue receiving mail from NYSLRS, you must submit a change of address directly to us. This is especially important if you receive your pension payment as a paper check.

4. ‘Go Green’ and Get Your Important Documents Sooner

You can help us ‘go green’ and reduce paper waste by choosing email as your delivery preference for correspondence and other important documents, such as your 1099-R tax form and Retiree Annual Statement. When you have something to view, we’ll send an email notifying you to sign in to Retirement Online. And it will save time—you’ll get access to your important documents sooner than printed copies are mailed. Learn how to get email notifications for important documents.

5. There May Be an Earnings Limit for Working After Retirement

As a NYSLRS retiree, you can work and still receive your pension. However, there may be a limit on how much you can earn each year without affecting your NYSLRS pension. An earnings limit of $35,000 generally applies to NYSLRS retirees who are under age 65 and returning to work for a public employer while receiving a service retirement benefit. However, the earnings limit for retirees employed by school districts or Boards of Cooperative Educational Services (BOCES) is suspended through June 30, 2027.

6. You Should Review Your Beneficiaries Periodically

Most NYSLRS retirement plans provide a post-retirement death benefit for beneficiaries of eligible retirees who die after retiring directly from service or within one year of leaving public employment. It’s a good idea to review your beneficiaries from time to time to make sure they reflect your current wishes. The beneficiary you named before might not be the one you would choose today. You should also review the contact information for your named beneficiaries so we can find them when needed and share this information about reporting a retiree’s death to NYSLRS with your survivors.

7. Adjust Your Tax Withholding Online

Most NYSLRS pensions are subject to federal income tax. If your last federal tax bill or return was not what you expected, Retirement Online is the fastest way to update your federal tax withholding. Changes submitted by the middle of the month will generally be applied to that month’s payment.

8. View Your Pay Stubs for Insight Into Your Monthly Pension Payments

Your pension pay stub gives you valuable insight into your monthly pension payment, including a breakdown of credits and deductions for health insurance, union dues, tax withholding or disbursements under a domestic relations order. Throughout the year, you can access your pay stubs online and see year-to-date totals. 

9. Update Your Direct Deposit Information Online if Changing Banks or Accounts

Changing financial institutions or accounts will affect whether you receive your monthly pension payment. It’s important to update your direct deposit information with NYSLRS as soon as possible—and you can update your information quickly and conveniently with Retirement Online. Changes submitted online will generally be applied to your next month’s pension payment. Not using direct deposit yet? Don’t wait to receive a check in the mail—direct deposit is fast, convenient and secure. Sign up for direct deposit now and get your money sooner.

10. Generate a Pension Income Verification Letter Quickly and Easily Online

You may need proof of your retirement income for housing or as part of an application for the Home Energy Assistance Program (HEAP). With Retirement Online, you can quickly and easily generate a pension income verification letter any time you need one.

Federal Tax Withholding and Your Pension

Most NYSLRS pensions are subject to federal income tax. If your last federal tax bill or return was not what you expected, Retirement Online makes it fast and convenient to update your federal tax withholding.

If you don’t have an account or for help signing in to an existing account, check out our Retirement Online tools and tips for step-by-step instructions to register, reset your password, unlock your account and more.

federal tax withholding and your pension

Understanding Your Federal Tax Withholding

NYSLRS is required to withhold federal income tax from your pension benefit at the default withholding status of “single with no adjustments” unless you inform us otherwise. The amount withheld is based on the information you provide to us on a W-4P Form (Withholding Certificate for Pension or Annuity Payments).

Note: The Internal Revenue Service (IRS) revised its W-4P Form, which no longer allows tax filers to adjust their withholding by electing a specific number of allowances. To comply with IRS requirements, NYSLRS updated its tax withholding form accordingly. You do not need to submit a new W-4P Form to NYSLRS unless you want to change the amount withheld for federal income tax.

Effective January 1, 2023, NYSLRS does not withhold federal income tax from pension benefits that are not subject to tax reporting.

Estimate Your Federal Tax Withholding

The IRS has a new Tax Withholding Estimator which may help you estimate the federal income tax you want withheld from your pension. When using the tool, be sure to have your most recent tax return, pension pay stubs (available in Retirement Online) and other income information—your results will be based on the information you enter.

Use Retirement Online to Update Your Withholding

Retirement Online is the fastest and most convenient way to complete the W-4P Form and update your federal tax withholding for your NYSLRS pension.

If you update your federal tax withholding online by the middle of the month, your changes will generally be applied to that month’s pension payment.

For more information, including instructions for updating your withholding, visit our Taxes and Your Pension page.

If You Need Help

The NYSLRS form is based on the IRS form. If you need assistance completing the form:

If you’re not sure whether you need to adjust your federal tax withholding or if you have other tax questions, you may want to consult a tax preparer.

Retiree Annual Statement Available Online

Your Retiree Annual Statement provides a year-end summary of your pension payments for the last calendar year, including the total amount you received and a breakdown of credits, deductions and taxes. It also gives you an explanation of the pension payment option you chose at retirement.

We mail printed Retiree Annual Statements by the end of February. However, we make Statements available in Retirement Online sooner than printed copies are mailed—and you can sign in to your account now to access yours.

Reminder for members: Make sure you receive your Member Annual Statement, which is distributed beginning in May.

Get Your Statement Online Now

 To view, save or print your Statement:

  • Sign in to Retirement Online.
  • Look under My Account Summary.
  • Click View My Retiree Annual Statement button.
  • If Retirement System is blank, click Look Up icon and select ERS or PFRS from dialog box.
  • Click Look Up icon next to Calendar Year field and select an option from dialog box.
  • Click Generate Statement.

The document will download on to your computer.

If you don’t have an account, check out our Retirement Online Tools and Tips blog post where you’ll find a link to step-by-step instructions to help you register for Retirement Online.

Retiree Annual Statements are Available Online

Understanding Your Retiree Annual Statement

Your annual Statement provides year-end benefit and payment information for the previous calendar year, including:

  • Your total pension benefit amount before credits, deductions and taxes.
  • Credits for adjustments or reimbursements, such as a cost-of-living adjustment (COLA) or Medicare reimbursements. (Only applicable credits appear in your Statement.)
  • Deductions for recoveries, payments to an alternate payee, health insurance, or other dues or fees you’ve authorized to have deducted from your pension benefit. (Only applicable deductions appear in your Statement.)
  • The amount withheld for federal taxes.
  • Your total net benefit after credits, deductions and taxes.

If you have questions about the information and terms used in your Statement, check out our Guide to Your Statement for a short explanation of each.

Do Not Use Your Statement for Tax Purposes

While your Retiree Annual Statement includes pension payment and tax information, it is not a tax document. If your pension is taxable, we provide a 1099-R tax form (either through Retirement Online or by mail, depending on your delivery preference) for filing your taxes.

View Your Pension Pay Stub for Year-to-Date Information

Your pay stub gives you valuable insight into your monthly pension payment, including a breakdown of credits, deductions and taxes. Throughout the year, you can access your pay stubs online to see year-to-date totals.  

Get an Email Notification for Your Statement

Next year, you can get access to your Statement sooner by updating your delivery preference to email. When your Statement is available, we’ll send an email notifying you to sign in to Retirement Online.

  • Sign in to Retirement Online.
  • Look under My Profile Information.
  • Click update next to ‘Retiree Annual Statement by.’
  • Choose Email from dropdown.

Be sure the email address listed in your Retirement Online profile is current.

Note: If you choose email as your delivery preference, you will not receive a printed copy in the mail.